2025 FSP Annual Conference

Introduction
The Florida Society of Pathologists (FSP) Poster Review Committee invites the submission of posters for inclusion in the Poster Hall during the FSP's 51^st Annual Pathology Conference Annual Pathology Conference taking place on February 14-16, 2025at Disney’s Grand Floridian Resort in Orlando, Florida.  

The purpose of the FSP Poster Hall is to stimulate research, provide a venue to share innovative and effective educational programs, showcase unique research projects, and to encourage networking among pathologists.

All pathologists are invited to submit case-based posters or research-based posters for inclusion in the Poster Hall. Residents and fellows are eligible to compete in the FSP Poster Competition for prizes.

Back by popular demand, residents and fellows who are enrolled in a full-time approved training program in pathology or sub-specialty of pathology in the state of Florida are invited to submit and be eligible to participate in the FSP Poster Competition. The top 48 eligible posters scored during prejudging will be accepted for the Poster Competition. Posters accepted during prescreening but not selected for the Poster Competition will still be displayed in the Poster Hall but not eligible oral presentation and prizes. You will be notified by email if your poster is selected for the Poster Competition.

The poster author must register for the conference and pay a poster fee of $50 (included on the registration form). All e-posters must be submitted online once the submission portal opens. If your poster is not selected for display in the poster hall, FSP will provide a refund of this fee. Please add @flpath.org to your email "safe senders" or whitelist to ensure you receive important notifications from FSP.

Poster Submission Deadline
Monday, January 6, 2025: No late submissions will be accepted
5:00 pm EST

Poster Submission Instructions
Please read through the submission instructions below before preparing your poster:

1. Register for the Conference and pay the meeting registration and $50 poster fee. If you wish to submit more than 1 poster, you can indicate this on the meeting registration form.
2. Submit your e-poster on this website through the online submission portal.
3. Posters will be screened after submission and you will be notified by email if they are accepted for display at the meeting based on content guidelines. The major reasons for rejection are errors, failure to follow content guidelines, and lack of innovative observations.

Please note, within the submission portal, you will be able choose and download a PowerPoint slide template. To download the templates to create your e-poster, click on the links below:

• Template #1
• Template #2

General Information and Policies:

• Lead authors on all submissions are required to register for the conference and pay the applicable registration and poster fee.
• Residents, fellows and students participating in the Poster Competition are required to present their poster in the Poster Hall on either Friday, February 14 or Saturday, February 16. All other pathologists submitting posters are not required to present their poster but are encouraged to be participate during poster viewing hours to answer questions from conference attendees.
• Lead authors on all submissions are required to pay a $50 submission fee for each poster. Multiple posters may be submitted.
• It is the responsibility of the submitter to ensure that his/her poster is submitted correctly.
• Full disclosure of all authors must be provided by the time of submission. Any failure to fully comply with this requirement may result in the poster being withdrawn.
• If judges deem that a poster must be edited or updated to be eligible for presentation, lead authors will be contacted by email.

Content Guidelines for Acceptance
Poster entries can only be accepted electronically and must adhere to the following guidelines:

• Innovative original research and case reports with unique or new findings receive priority for acceptance.
• Posters must have one central theme, include essential data and test, and be visually appealing.
• Posters must be proofread carefully to avoid errors before submission.
• Posters must contain generic drug names only.
• Posters must be submitted in clear English with accurate grammar and spelling of quality suitable for publication.
• Lead and secondary authors must disclose all financial relationships.
• Any funding support for the research must be disclosed.
• Encore research is not eligible for submission.
• A minimum of 1 and a maximum of 4 references are allowed.
• Posters must not contain hyperlinks, videos, GIF files, and must be one slide only.

Checklist
You will be asked for the following:

• Short poster title (40-character title for use on onsite signage)
• Author name(s)
• Financial disclosures
• Disclosure of funding support
• Topic
• Payment of registration and submission fee

The online poster submission does not allow you to save and return to resume later. Therefore, before starting your submission, have all materials and information ready. After the poster is submitted, you will receive an automated email to confirm your submission. If you do not receive the email within 24 hours, please contact the FSP office at posters@flpath.org or call 904-309-6261.

Poster Topics
The poster must relate to an appropriate topic in the field of pathology. Poster authors will be required to indicate which topic BEST matches the content of their poster. Topics are:

• Blood Banking/Transfusion Medicine
• Chemical Pathology
• Clinical Informatics, Digital Pathology, and Artificial Intelligence
• Cytopathology
• Dermatopathology
• Forensic Pathology
• Hematopathology
• Medical Microbiology
• Molecular Genetic Pathology
• Neuropathology
• Pediatric Pathology
• Selective Pathology
• Case Study
• Other: Examples are Laboratory quality improvement, education

Poster Competition Eligibility
Authors must be a resident or fellow enrolled in a full-time approved training program in pathology or sub-specialty of pathology in the state of Florida to be eligible to participate in the FSP Poster Competition.

Poster Competition Presentation Process and Awards
Posters submitted for the Poster Competition will be pre-screened for eligibility and then subjected to pre-judging by a panel of FSP judges to select the top 48 to proceed to oral presentation and second judging cycle during the meeting. The first judging will be done before the conference, and it will be a blind review. Lead authors will be contacted by email; in select cases, judges may recommend minor changes to posters prior to presentation. Posters accepted during prescreening but not selected for the Poster Competition will still be displayed but not eligible for oral presentation and prizes. The second judging will be conducted during the live poster presentation at the conference in the FSP Poster Hall, and the resident/fellow must be present to do oral presentation at designated time. The scores from both judging sessions will be combined to determine the winners. The first-place winner will receive $500, the second-place winner will receive $250, and the third-place winner will receive $150. To be considered for the competition, you must be a resident or fellow and you must submit your poster by the submission deadline.

Below are the major criteria in the prejudging cycle:

• Significance of research or case report
• Strength and appropriateness of methods
• Validity of Conclusions
• Quality of writing and visual presentation (figures, tables, images)

During onsite judging, presenters are also scored on their presentation abilities, explanation of research/case report and conclusions, and ability to answer questions and interact with judge.

Onsite judging times will be assigned for residents and fellows that are participating in the Poster Competition, and authors will be notified of their presentation time. Presentation times will occur on Saturday, February 15 so please make plans to be available on this day. All lead poster authors are required to register for the conference taking place on February 14-16, 2025 at Disney's Grand Floridian Resort in Orlando to present their poster to judges

Winners of the Poster Competition will be announced, and prizes will be awarded on Saturday, February 15.

Disclaimer
The FSP will not be responsible for submissions not received via the website or for submission errors caused by Internet service outages, hardware or software delays, power outages, or unforeseen events. If you have questions, please contact the FSP office at posters@flpath.org or call 904-309-6261.

Expenses related to registration, airfare, lodging, and social events/guest fees are the responsibility of the presenter.

Poster Submission Portal