Exhibitor Form

View the Exhibitor Prospectus

2018 Exhibit Registration















2018 Exhibition Levels



$2,000

Includes:

  • One Exhibit Booth
  • 2 badges
  • Company logo on all supporter recognition material
  • Company listed on the virtual exhibit hall
  • Pre and post attendee list (PDF)
  • Special ribbons for exhibit personnel
$3,000

Includes everything in Standard Exhibitor plus:

  • Supporter recognition sign
  • 1 additional badge (3 total)
$4,000

Includes everything in Silver Exhibitor plus:

  • Insert in meeting bag
  • 2 additional badges (4 total)
$5,000

Includes everything in Gold Exhibitor plus:

  • Exhibit booth placement of choice - Priority Choice
  • One-page advisement in mobile app
  • 3 additional badges (5 total)
$7,500

Includes everything in Platinum Exhibitor plus:

  • One additional Exhibit Booth (double booth total)
  • 4 additional badges (6 total)

Exhibitor Badges - Complimentary Badges

*Click the button to add a badge. Save as many badges as you need. You can return later to add more. Additional badges will cost $100 each.
*Name on Badge
*Cell Phone

Additional Opportunities

Check Your
Selection
Additional Opportunties
*Hover over name for details
Number of
Opportunities
Available
Amount
Requested
ePoster Stations 1 $7,500
Mobile App 1 $5,000
Board/Speaker VIP Dinner 1 $5,000
Meeting Bags 1 $5,000
Innovation Lab 2 $5,000
Directional Floor Decals 1 $4,500
Door Hangers 2 $3,500
Wireless Internet 1 $3,500
Grand Opening of Exhibit Hall Welcome Reception 1 $3,500
Lanyards 1 $2,500
Breakfast 2 $2,500
Refreshment Break 3 $1,500
Meeting Bag Insert Unlimited $1,000

What Type of Product or Service Will You Be Exhibiting?










TERMS AND CONDITIONS

2018 FSP Annual Meeting TERMS & CONDITIONS

Thank you for your interest in exhibiting at the 44th Annual Anatomic Pathology Conference with the Florida Society of Pathologists ("Organization"). All exhibitors agree to the following information, guidelines, and regulations for purposes of exhibiting at our meeting, superseding all prior discussions. This may be supplemented by additional rules included in the exhibitor prospectus as well as any other information or updates provided by the Organization.

Exhibit Hall Hours. All exhibitors must commit to having their exhibits displayed and staffed during the posted exhibit hours. Please do not set-up late or tear-down early. You agree to pay a $500 fee should the exhibit space get broken down before official tear-down hours.

Cancellations & No-Shows. Once the application has been received, cancellation must be submitted to Organization, in writing, no later than forty-five (45) days prior to the meeting. Upon receipt of a timely cancellation notice, a full refund minus a $500.00 processing fee will be returned. If no cancellation notice in writing is received, no refund will be made. There are no refunds for no-shows or those canceling within forty-five (45) days.

Space Assignment. Space will be assigned according to the order in which applications and full payments are received. No space can be assigned without full payment. Organization will confirm the receipt of money/contract along with a space assignment. Organization reserves the right to re-arrange the floor plan at any time prior to the conference even if a location has already been confirmed. It also reserves the right to reject, at its discretion, any application to exhibit. Organization will make every effort to separate direct competitors. Exhibit materials are confined to the exhibit area.

Exhibitor Badges & Registration. Booth sized determines the number of badges afforded to exhibitor. Representatives without badges will not be permitted in the exhibit hall. Exhibitor may pick-up name badges at the registration desk onsite.

Display Requirements & Restrictions. Organization retains the right to deny the exhibition of inappropriate items and products. Please contact the Exhibit Coordinator with any questions. Drugs, chemicals, or other therapeutic agents listed in AMA’s New and Non-Official Remedies, National Formulary or U.S. Pharmacopeia, may be displayed. Proprietary drugs mixtures and special formulas may be displayed if documentary evidence of their acceptance by ethical medical organizations is on file with the Exhibit Coordinator. New, unlisted and/or initial display items must be submitted for clearance prior to opening of the convention. Clinical and laboratory tests and evaluation on such items must be submitted at least three months prior to opening date of the convention. The same restrictions apply to books, advertisements in medical journals or other publications on display and to all promotional literature.

Electrical Requirements. Machines and apparatus operated by electricity must not disrupt or annoy other exhibitors. Electrical arrangements must be made through the hotel, subject to their prices and conditions.

Prohibited Conduct. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitor. No signs or other articles shall be posted, nailed or otherwise attached to any of the pillars, walls, doors, etc. in such manner as to deface or destroy them. No attachments shall be made to the floors by nails, screws or any other device. Exhibitor is responsible for damage to property. Organization reserves the right to restrict exhibits that may be objectionable, or to order the removal of any portion of an exhibit which in the judgment of Organization is detrimental to or detracts from the general order of the exhibits. This applies to persons advertising, soliciting or anything of a similar nature.

Live Demonstration. The use of models, biological tissues, or animals is strictly prohibited.

Unauthorized Canvassing & Distribution of Advertising Matter. Solicitation of outside business or conferences in the interest of business except by exhibiting firms is prohibited. Exhibitors are urged to report to the Exhibit Coordinator any violations of this rule. Canvassing by exhibitors outside of their booths is also forbidden. Circulars or advertising matter of any description shall not be distributed except from the exhibitor’s booth or by specific permission of Organization.

Photography. Organization may contract an official meeting photographer to photograph or video all aspects of the meeting. Photography or video may occur in the exhibit hall, limited to attendee activity. Exhibitor agrees to allow reasonable request from Organization or the official meeting photographer to take pictures outside the exhibitor's booth.

Subletting of Space. No subletting of space will be permitted. Only one company may exhibit per booth. Each company represented in the exhibit hall must sign the exhibit application. Any person or company subletting a space, as well as the person or company purchasing the space, will be subject to eviction from the exhibit hall. No refund will be made to a company subletting its space.

Security. Exhibitors are strongly urged to secure all valuables nightly or take them to their hotels rooms. Organization, the hotel, and Compass Management & Consulting, Inc. will not be responsible for lost or stolen items.

Certificate of Insurance & Liability. The property hosting the conference will take all reasonable precautions against damage or loss by fire, water, storm, theft, strike or any other emergencies of that character but does not guarantee or insure the exhibitor against loss by reason thereof. Organization will not guarantee exhibitors against loss of any kind. Reasonable care should be exercised by the Exhibitor to protect all exhibits.

Exhibitors must provide Organization with a certificate of insurance no later than seven (7) days prior to the meeting. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, and defend Organization, Compass Management & Consulting, Inc., the affiliates, officers, directors, agents, employees and partners of each, ("Indemnified Parties") harmless against all claims, losses and damages, including negligence, to persons or property, governmental charges or fines and attorney's fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or use of the exhibit premises or a part thereof. In addition, Exhibitor acknowledges that the Indemnified Parties do not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of the xhibitor to obtain business interruption, property damage and comprehensive general liability insurance. Exhibitors are urged to take out a portal-to-portal rider available at a nominal cost on their own insurance policy, protecting them against lost through theft, fire damage, etc.

Disclaimer. Organization neither warrants nor endorses any of the products or services advertised. You agree to indemnify, defend, and hold harmless organization for any and all costs, including reasonable attorney fees, associated with any claim based on your product.

Attendance. Organization may estimate the number of attendees anticipated at the conference; however, such estimate does not intend to guarantee a number of conference attendees.

Payment. Payment in full is due upon submission of the exhibit application.

Cooperation. Organization requests the full cooperation of the exhibitor in their observances. Please be sure that your promotional department, exhibitor appointed contractor, and anyone else involved in the arrangements for your exhibit has a copy of these guidelines. For any questions, please contact the Organization office at (904) 309-6212.


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Publication Date: 
Friday, July 28, 2017 - 3:30pm
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